What do you need from me to start?

The schedule of values from your contract, last month's pay app, the GC's blank form or Excel template, and any approved change orders. Excel or PDF both work.

How is this different from my Excel template?

Your template does the math you typed. Arvelo also carries last month forward, ties retainage to the contract rate, keeps unsigned change orders off and matches the cover sheet to every line, on each GC's own form.

What if my GC rejects a pay app you prepared?

We fix it the same day. If the rejection was our mistake, that month is free.

How it works

Last month in. This month out.

You send the pay app you already have. We send back this month’s, on your GC’s form, carried forward and checked. No software to learn and nothing to set up.

Get your first pay app free Check one yourself

Ridgeline Electric / Cedar Park Medical Office / Pay App #5

Building

Application #5 · October

Northgate Builders, their Excel form · Period to Oct 31

Item	Description	Scheduled	From prev.	This period
1	Mobilization and general conditions	18,000.00	18,000.00	0.00
2	Temporary power and lighting	24,500.00	23,275.00	1,225.00
3	Underground conduit and duct bank	61,000.00	61,000.00	0.00
4	Rough-in, Level 1	96,000.00	86,400.00	9,600.00
5	Rough-in, Level 2	96,000.00	52,800.00	19,200.00
6	Switchgear and panelboards	142,000.00	35,500.00	38,000.00
	6 more lines, all carried forward			6 more lines, all carried forward

Retainage 10%Change orders $22,400.00 Building

Current payment due

$0.00

Fills in the form your GC already uses

AIA-style G702 / G703Your GC's Excel templatePDF pay-app formsTexturaGCPayProcore PayConditional lien waiversUnconditional lien waiversStored materials schedules

Every month

Four steps. You do two of them.

The same each month, whatever form your GC uses.

Last month's pay app

GC's blank form

Signed change orders

You send last month’s pay app

Forward it by email, the way you’d send it to your GC. Excel or PDF both work.

Last month’s approved pay app
Signed change orders since then
Progress for the month, in any form

LineApp #4 to date#5 previous

Rough-in, Level 186,400.0086,400.00

Rough-in, Level 252,800.0052,800.00

Switchgear47,500.0047,500.00

We build this month’s

On your GC’s own form or template. Every line carried forward from the approved numbers.

From Previous filled from last month
This month’s progress on each line
New change orders as their own lines

Carried forward from #4

Retainage at 10%

Only signed change orders

No line past 100%

Cover sheet ties

We check every number

The mistakes that get pay apps sent back, on every line, before you see it.

Retainage at the contract rate
No line billed past 100%
Cover sheet ties to every line

Current payment due Submitted

$74,686.50

Signed by you Submit

You sign and submit

Back as Excel and PDF, ready to sign and upload before your GC’s cutoff.

Any change back the same day
Lien waivers on the Unlimited plan
You always submit it yourself

What we check

The checks your GC runs. Run first.

Every pay app we send back has passed all of these. If your GC finds one we missed, that month is free.

App #4 · Rough-in, Level 2 · completed to date52,800.00

App #5 · From previous application28,800.0052,800.00

Doesn’t match last month. GC sends it back. Carried forward from App #4

Last month, carried forward

From Previous is filled from your last approved pay app on every line. No retyping, no drift.

5%10%

Retainage that ties

Held at your contract rate on every line, and flagged the month it changes.

CO-1 Add 4 circuitsSigned

CO-2 Relocate LP-2Billed $3,425 Held

Change orders wait

Unsigned work stays off until your GC approves it.

G703 · Column I total42,544.00

G702 · Line 5 retainage42,544.00

Lines 1 to 9 tie to the sheet

Cover sheet ties out

G702 lines 1 to 9 match the continuation sheet, to the cent.

Northgate BuildersTheir Excel template

Castellan ConstructionTextura

Pike & SonsAIA-style G702 / G703

Your GC’s own form

Excel template, PDF or portal. Set up once, reused every month.

Your first month

Send four files. Once.

We set up each GC’s form the first time and a person checks it against your last approved pay app. After that, all we need is the month’s progress and any new change orders.

Your schedule of values

From the contract, as the GC approved it

The GC’s blank form

Or their Excel template, or the portal they use

Your last pay app

So we can carry every line forward